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Information Technology

  • IT Services: A B C D E H I K L M O P Q R S T V W
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  • Office 365: Includes Microsoft Teams, OneDrive, OneNote, Outlook, SharePoint & More

    Office 365 is a collection of Microsoft applications in cloud-based services allowing users to access a catalog of software using any web browser on virtually any device as long as an internet connection is available. There are no installations, no updates, and nothing required from the user other than logging into the service. Achieve what matters with Outlook, OneDrive, Word, Excel, PowerPoint, OneNote, SharePoint, Microsoft Teams, and more. Students, faculty, and staff can download up to five copies of Microsoft Office 2016 ProPlus for Windows and Mac OS, as well as five copies of Office Mobile for iOS and Android.

    OneDrive is a personal online storage system with 5TB of space when using Office 365.

    Microsoft Teams allows for collaboration in Office 365 that integrates the people, content, and tools your team needs to be more engaged and effective utilizing instant messaging and video conferencing, just to name a few.

    Logging into Office 365

    1. Go to the Office 365 site.
    2. Enter login information:
      • Students and alumni: StarID@go.minnstate.edu
      • Faculty and staff: StarID@minnstate.edu
       
    3. Enter your StarID password in the second entry box.
        

    Microsoft Multi-factor Authentication

    Multi-Factor Authentication (MFA) helps safeguard access to data and applications while maintaining simplicity for users. It provides additional security by requiring a second form of authentication and delivers strong authentication via a range of easy to use authentication methods.

    How to enable MFA on your account Office 365 account:

    • What are my Authentication options?
      You will be able to choose a primary authentication method when you register, which you can change or update at any time. Current options are outlined below:

      Mobile Notification (Microsoft Authenticator Required): A push notification is sent to the authenticator app on your smartphone asking you to Authenticate your log in.

      Verification Code (Microsoft Authenticator Required): The Mobile Microsoft Authenticator app will generate a verification code that updates every 30 seconds. You will be asked to enter the most current verification code in the sign-in screen.

      Text Messages: A text message with a 6-digit code is sent to your mobile device that you will input to complete the authentication process.

      Phone Calls: A call is placed to your mobile phone asking you to verify you are signing in. Press the # key to complete the authentication process.
        
    • How do I change or update my authentication method?
      You can make changes to your authentication settings by visiting https://aka.ms/mfasetup and choose option 1.
        
    • Can I use my personal device to setup MFA?
      Yes, IT encourages faculty and staff to use their personal device for MFA.
        
    • How often do I have to re-authenticate?
      If you continue to use the same computer every day, you may only have to re-authenticate when you change your password. If you use public computers, like the computers in our computer labs, you may need to re-authenticate every time you sign into an app like outlook.com through a browser.
        
    • What applications/systems are currently protected with MFA?
      Microsoft office 365 applications: Excel, Forms, Outlook, OneDrive, Power Apps, Power Automate, Power BI, PowerPoint, SharePoint, Teams & Word.
        
    • What if I forget my mobile device at Home?
      If you forget your mobile device at home, you can use your backup authentication method.
        
    • How do I know if my mobile phone will support MFA for email?
      Apple phones model 6 and above will support Microsoft Authenticator and the newest version of Outlook to support MFA. Android version 8.0 and above also work with Microsoft Authenticator and a new version of Outlook. To use the native android mail or gmail app, use the format of starid@minnstate.edu (faculty/staff) or starid@go.minnstate.edu (students) for the user name (email account) during setup. Utilizing your email address will fail the setup process.
        
    • What if I experience issues with MFA?
      You can contact the MSUM IT Helpdesk.
        

    How do I activate Office 365 Pro Plus Shared Computer?
    The steps below will need to be taken by everyone the first time using a computer in a campus computer lab with Office 365 Pro Plus Shared Computer Activation or if more than 30 days has passed since the last time Office was used.

    1. Launch any Office application (like Word) and this screen should appear.
    2. Click on Sign In and enter your StarID@go.minnstate.edu or StarID@minnstate.edu information for the username field.
    3. The MinnState branded login box should now appear. Enter your StarID password and select Sign In.
    4. Uncheck the box next to “Allow my organization to manage my device” and select Yes.
    5. Finally, select Done and you are ready to begin using Office.