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  • Web Based Accounting

    The Web Based Accounting module is available at Web Based Accounting.

    The Web Based Accounting system allows users the ability to view cost center balances, transactions and budget transfers. Notify Karen Lester via email to request viewing rights to Web Based Accounting.

    You will need to utilize your StarID to access this system. Your StarID username and password is the same as your E-timesheet login information. If you do not have a StarID, follow the link below to activate your StarID account.

    Activating Your StarID

    Follow this link to the Accounting Department User Documentation and Training Materials. Begin by reviewing the videos in the section labeled Training. This will give you an overview of logging in along with navigation tips and tricks unique to this web application.

    Department User Queries

    Below are just a few queries that are available. You will need your StarID to login once you select a query.

    • Cost Center
    • Encumbrances
    • Transaction Details
    • Report Search & Create
    • Report Status

    The online queries provide up-to-date information on account balances, open commitments, and transaction details needed to review a cost center. The MnSCU System Office has stated that their intent in designing the web accounting application was that a hard copy report would not necessarily be needed. Some users prefer to view their balances and transactions online, or perhaps utilize the download in Microsoft Excel function when performing a more detailed analysis of individual transactions. However, accounting reports of this same information are available and can be run for viewing or printing.

    Cost Center Activity Review

    Account activity needs to be reviewed periodically to ensure any errors are detected and corrected promptly. It is recommended that this review be performed at least monthly and that copies of source documents such as budget transfers, purchase orders, requisition forms, etc., are retained in a file or binder for reference and comparison.

    Persons responsible for these accounts may monitor them using Web Based Accounting. The online queries provide up-to-date information on account balances, open commitments, and transaction details needed to review a cost center.

    Some common accounting reports are:

    • AC0513CP Available Budget Balance
    • AC0519CP Open Commitment Report
    • AC0531CP Transaction by Fund/GL/CC/Object

    Tips for running the reports:

    • Login to Web Based Accounting and choose "Reports" in the upper right corner
    • Enter information requested. NOTE: MSUM campus ID is 072
    • If the object code range is left blank, the report will pick up all payroll transactions.
    • You may choose to receive reports by "on-Line", "printer" or "email"
    • When creating new reports, or if you aren't sure of the report you need, choose the "online" option. You then click on "view monitor" and you can see the report and from here you can print or email if it is correct.
    • AC0513CP requires a fiscal year
    • AC0531CP requires a starting date
    • AC0531CP change to a ‘Y’ for Print Trans Description and Print Trans Comment