Policies Under Review
The Policy Administrator (ex-Officio, Assistant to the President) coordinates the regular review, revision and elimination of University policies, ensuring that all University policies are reviewed in consultation with the appropriate stakeholders (students, faculty and staff). Read the University Policy Review Procedure.
Request Policy Review
In addition to the annual call for policy review recommendations, policies that warrant review can be submitted throughout the year to either the policy custodian (named on existing policies) or the policy administrator. The Policy Review Request Form is to be completed for a policy to be considered for review.
Submit the policy review request form along with the policy in a Microsoft Word document using the track changes feature to indicate proposed policy language changes. Contact the policy administrator for questions or assistance.
Track Changes
Any policy being reviewed will be required to use the track changes feature in Microsoft Word. This will aid in the campus community’s ability to see current and proposed language changes to the policy.
Meet & Confer
Policies under review will be a regular Meet & Confer agenda item, added to the meeting agenda by University administration.
Once policy changes have been proposed, Administration will provide a summary of the proposed changes at a Meet & Confer meeting. The policy review period will then start and the proposed changes will be under review for a minimum of 20 instructional days.
After the policy review period has closed, a final draft of the policy will be presented at Faculty Senate followed by a Meet & Confer meeting. Following this Meet & Confer, bargaining unit members have up to 10 days to provide additional feedback. If further consultation on the proposed policy language is needed, the policy will be tabled and reviewed at another Meet & Confer meeting. If no further consultation on the proposed policy language is needed, the policy will be finalized after the 10-day period and posted to the policies web site.
Policies In Review
The policy review request forms below list a brief description of proposed changes to the policy language and the date changes should go into effect.
- The Spring 2024 Policy Review was deferred to Fall 2024 Policy Review period which will be posted this summer.
Annual Policy Review Calendar 2023-2024
Activity | Date |
---|---|
Fall 2023 | |
Track changes version of proposed policy changes due to Policy Administrator. | October 12 |
Policy Administrator posts proposed policy changes on the website & attaches summary to the M&C agendas | October 16& 17 |
Administration provides summary of proposed policy changes at Meet & Confer | October 18 |
Fall Policy Review Period Begins (lasts a minimum of 20 instructional days) | October 18 |
Fall Policy Review Period Ends | November 16 |
Faculty Senate Final Drafts Presented | November 28 |
Meet & Confer Final Drafts Presented | December 7 |
Bargaining units deadline for policy feedback. (at least 10 days after M&C) | December 18 |
Spring 2024 - Deferred to Fall 2024 | |
Track changes version of proposed policy changes due to Policy Administrator. | February 9 |
Policy Administrator posts proposed policy changes on the website & attaches summary to the M&C agendas. | February 12-14 |
Administration provides summary of proposed policy changes at Meet & Confer | February 15 |
Spring Policy Review Period Begins (lasts a minimum of 20 instructional days) | February 15 |
Spring Policy Review Period Ends | March 21 |
Administration to present final drafts at Faculty Senate | April 9 |
Administration to present final drafts at Meet & Confer | April 18 |
Bargaining units deadline for policy feedback. (at least 10 days after M&C) | May 3 |